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  Position Secretary, Jeffrey Cheah School of Medicine and Health Sciences/ Curriculum Development Office  
  Department Bandar Sunway  
  Date Posted Monday, July 09, 2012  
  Application Deadline Monday, July 23, 2012  
  Company Introduction
  MONASH UNIVERSITY has a bold vision - to deliver significant improvements to the human condition. Distinguished by its international perspective, Monash takes pride in its commitment to innovate research and high quality teaching and learning.

Our campus at Bandar Sunway in Petaling Jaya strives to be a premier private research-intensive university, contributing to Malaysia and Asia. Due to our rapid growth and expansion, we are seeking suitably qualified individuals to join our dynamic team.
 
  Responsibilities
 
1.Provide administrative and secretarial supports
  • Monitor and advice the Director of Curriculum Development of priority issues for attention in order to facilitate strategic leadership, appropriate action and achievement of University and Faculty goals.
  • Coordinate the administrative procedures for the office of the Director of Curriculum Development and the office of the Jeffrey Cheah School Medicine and Health Sciences, the office of Pro Vice-Chancellor and University Divisions.
  • Assisting the Director of Curriculum Development to implement and maintain security procedures for the office and the information contained therein.
  • Process financial transactions for the Director of Curriculum Development to ensure the timely, accurate processing of such transaction before sending to the relevant department.
  • Provide administrative and secretarial support to the Director of Curriculum Development to manage the day-to-day operations of the MBBS program. Attend to incoming or outgoing correspondence, telephone calls and emails

    2. Coordination of meetings and events
  • Coordinate the organisation of meetings, appointments and engagements, ensuring that all relevant papers such as agendas, minutes and briefing papers are available to the Head of Director of Curriculum Development; and coordinate the Director of Curriculum Developmentā€™s liaison and travel arrangements.
  • Coordinate the work of academic and administrative staff of the School with the responsibilities and requirements of the Director of Curriculum Development to ensure reports are provided, deadlines are met and matters are dealt with efficiently; ensure staff of the School are aware of the deadlines and priorities and follow up on progress.
  • Communicate with officers of the School and the University and their personal assistants, provide responsive and accurate information and follow up correspondence.
  • Assist in the organization, conduct and the management of the school activities, key and major events for the school including retreats, major conference, seminars and colloquia.
  • Other administrative duties as and when assigned from time to time.
  •  
      Requirements
     
  • Diploma in Secretarial Science or Administrative Management.
  • At least 5 years working experience in secretarial work
  • Good organizational skills, together with adaptability and the capacity to apply new methods of administration and organization, and demonstrate ability to meet deadlines and prioritize workloads.
  • Good communication and interpersonal skills, well organized and meticulous, demonstrated ability to deal efficiently and tactfully with sensitive and confidential matters, and proven capacity to maintain constructive, harmonious working relationships with colleagues and people at all levels.
  • Good analytical, problem solving skills, and written communication skills in Malay language and English language including fluency, accuracy and expertise in letter, report and submission writing.
  • Good administrative procedures and computer literacy and keyboard skills appropriate to the provision of administrative support.
  • Demonstrate ability to maintain a high level of confidentiality and demonstrate commitment to excellent service, liaison, teamwork and customer care.
  • Proficiency in the use of software packages including Word, Excel, Power Point & Access.
  •  


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